Dashboard
Every team, one honest snapshot
The first screen answers the AD's morning questions. How many roster seats are open. Which teams are furthest from quota. What creative is waiting on review. What every team has asked for.
Every team against its quota, live.
Program1 is the operating platform for small college athletic departments. Rosters, recruiting pipelines, scholarship dollars, and creative, all in one place.
Team vs Quota biggest need first
Sample data · demo account
Football
Need 2360 of 100 filled · 17 committed on the way · $693,000 booked + $211,000 on the way
Volleyball
Need 810 of 18 filled · 0 committed on the way · $107,750 booked
Men's Soccer
Need 721 of 32 filled · 4 committed on the way · $158,750 booked + $30,000 on the way
Baseball
Need 728 of 38 filled · 3 committed on the way · $207,000 booked + $28,000 on the way
- Returning
- Transfers in
- Signed
- Committed, not signed
- Open seats
The problem
The AD owns the number. The data lives with the coaches.
At a small college, every recruit is a prospective student worth years of tuition, housing, and fees. Every team runs its own pipeline, and the institution cares about the total.
This is how nearly every small college department runs. No tool shows the whole picture.
One athletic department, before Program1
$6M
in scholarship money managed across one small college athletic department
13
Excel workbooks on coaches' laptops, each formatted differently
2 to 3×
a year those files got emailed around. That was the entire control system.
Real file, real catch
One typo hid $15,806
In one team's workbook, a single scholarship amount was typed as text, with a dollar sign, a comma, and a stray space. Excel's SUM skips text cells without a warning, so the sheet's own total came up short and nothing told anyone.
The coach's file, athlete names removed
| Row | Scholarship amount |
|---|---|
| 23 | $15,150 |
| 24 | $15, 806Stored as text. SUM skips it. |
| 25 | $15,700 |
| 35 | Scholarship total $297,750Short $15,806 |
| 36 | Roster count 23 |
What the spreadsheet said
$297,750
The sheet's count and its money disagreed with each other. 23 athletes counted, 22 summed.
What Program1 says
$313,556
The importer reads the cell as $15,806 and every total on the portal is right. No behavior change from the coach.
This was nobody's mistake. It is an Excel failure every school has. Thirteen separate files cannot police themselves, and the portal catches it automatically.
The product
One portal for the whole department
Seven stops through the demo account, from the AD's first screen to the page a recruit sees.
Recruiting
One bar per team, with the dollars on the same line
Green is returning athletes. Cyan is transfers in. Blue is signed. Stripes are committed and not yet signed. Whatever is left is open seats, and each one is a tuition paying student the school has not landed yet.
Below the bars sit the department totals, the pipeline by stage, where recruits come from, and a report ready to email.
Team page
Roster and pipeline, one place
Each team gets one page. Quota, filled seats, commits on the way, and seats still open sit at the top. The current roster and the recruiting board sit below, with scholarship dollars on every row.
Athletes who leave are archived and can always be restored. Nobody is ever deleted.
Positions and History
The board by position, with the gaps showing
Positions lays out the board and the roster by position group. An empty spot reads Open. Needs Attention lists the relationships cooling off and the actions past due.
History shows every change, with who made it and when.
Recruit Link
A recruit page for every team
Each coach builds a public page from inside the portal. Headline, pitch, coach quote, highlights, color, and hero photo, with a live preview beside the form. Nothing is public until the coach hits Publish.
A recruit fills out the form and it lands directly in front of the coaching staff.
Requests, Approvals, Library
Creative that looks big time, approved by name
Seventeen year olds choose the school that looks big time on their phone. Coaches request graphics in the portal, and the work moves through real statuses.
Every deliverable is approved by name before it represents the school. Approved work lands in a shared library the department can search.
News
Announcements with receipts
Post to the whole department or to chosen teams, and pin the one that matters most. Who's Seen It shows who has read it.
Getting coaches on
Coaches keep the workbook they already have
There is no template and no retyping. One upload fills the roster, the pipeline, and the dollars.
-
Upload the sheet, once
The coach opens Recruiting and hits Import Team Sheet, then uploads the same discount workbook they already keep. The roster tab fills the Current Roster. The recruiting tab fills the pipeline.
-
Pick a view
One List puts everyone on one page, surest kids first. Sections separates the roster from the pipeline. Board shows the funnel as columns, ending with the roster.
-
Keep it moving between uploads
A recruit's stage changes right on the row. A click on Quota sets the target. Every change moves the quota bar instantly.
If a name lives on both the roster and the board, the portal links them so nobody counts twice. A new upload merges and updates. It never wipes a coach's work.
When an athlete leaves the program, the coach archives the row. The athlete drops out of every count and stays in the building. Anyone can be brought back, and an athlete who shows up on the next upload returns automatically.
Committed recruits show up striped on the bar as on the way. When they sign, the roster row takes over. The same athlete is never booked twice.
Questions, or a sheet that will not import, go through Messages in the portal and get fixed the same day.
In production
One athletic department already runs on it
Program1 was built alongside an Athletic Director who lives this problem every day, on real departmental data, workflows, and economics.
Daily
ship cadence, against a live customer in production
1 day
from a coach's feature request to production
Weekly
the university president gets a branded email of executed creative
Draft slot · live numbers, school not named
- 00Teams active
- 00Coaches signed in
- 00Athletes tracked
- $0Scholarship dollars tracked
- 00Creative pieces delivered
- DateNumbers as of
These fill in once the live figures arrive. Nothing here is estimated.
Draft slot · a voice from the department
A line from the Athletic Director or a coach goes here, credited by title only.
Why now
The same students, and more schools fighting for them
2025
the projected peak year for U.S. high school graduates
13%
projected decline in graduates by 2041
Source: WICHE, Knocking at the College Door, 11th Edition.
See it live
Every team. One screen. Live.
A walkthrough of the full demo department, plus the $15,806 catch shown live on the real file.
Or reach us by email
demo@program1portal.com
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